Privacy Policy

Last updated: Thursday 19th March 2026

At VidConOtor (“we”, “us”, “our”), we respect your privacy and are committed to protecting your personal data.

This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, fill in a form, book a call, contact us, or work with us.

If you have any questions about this policy or how we use your data, please contact us at:

Email: matthew@vidconotor.com

1. The information we collect

We may collect and process the following personal information:

Information you give us directly

When you contact us, fill in a form, book a meeting, or apply for a free content day, we may collect:

• Your name

• Email address

• Phone number

• Company name

• Website URL

• Any other information you choose to provide

Information collected automatically

When you visit our website, we may automatically collect:

• IP address

• Browser type and version

• Device type

• Pages visited

• Time spent on our site

• Referral source

• General website usage data through cookies and analytics tools

2. How we use your information

We use your data to:

• Respond to your enquiries

• Review applications for our services or offers

• Book calls and meetings

• Deliver our services

• Improve our website, marketing, and user experience

• Send relevant updates or marketing communications, where lawful

• Maintain records of our business communications

• Protect our website and business from misuse or fraud

We only use your information where we have a lawful basis to do so.

3. Our lawful bases for using your data

Under UK data protection law, we rely on one or more of the following lawful bases:

Consent

Where you have clearly agreed to us processing your data, such as opting into marketing.

Contract

Where processing is necessary so we can provide a service to you or take steps before entering into a contract.

Legitimate interests

Where we have a legitimate business reason to use your data, provided your rights and freedoms are not overridden.

This may include:

• Responding to business enquiries

• Reviewing whether your company is a fit for our services

• Improving our website and marketing performance

• Following up on service-related enquiries

Legal obligation

Where we need to process data to comply with the law.

4. How we collect your data

We may collect your personal data when you:

• Visit our website

• Submit a contact form

• Apply for a free content day

• Book a discovery call

• Email or message us

• Engage with our ads or landing pages

• Become a client or supplier

5. Marketing communications

We may send you marketing emails or updates if:

• You have asked to hear from us

• You have enquired about our services and it is lawful for us to follow up

You can unsubscribe or opt out at any time by:

• Clicking the unsubscribe link in an email

• Contacting us directly at [Insert email address]

We do not sell your personal data.

6. Cookies and analytics

Our website may use cookies and similar technologies to improve your browsing experience and help us understand how people use our website.

These may include:

• Essential cookies needed for the website to function

• Analytics cookies to measure traffic and user behaviour

• Marketing cookies to help us understand ad performance

You can control cookies through your browser settings or cookie preferences on our website.

For more details, you may also wish to create a separate Cookie Policy.

7. Third-party services

We may use trusted third-party tools and platforms to run our business, website, forms, meetings, analytics, advertising, and communications.

These may include services such as:

• Website hosting providers

• Analytics tools

• CRM or lead form tools

• Scheduling software

• Email and communication platforms

• Advertising platforms such as Meta or LinkedIn

These providers may process your data on our behalf, but only where necessary and under appropriate safeguards.

8. Sharing your data

We only share your personal data where necessary.

We may share it with:

• Service providers who help us operate our business

• Professional advisers, where necessary

• Legal or regulatory authorities, if required by law

We do not sell or rent your personal information to third parties.

9. International data transfers

Some of the third-party tools we use may store or process data outside the UK.

Where this happens, we take steps to ensure your data is protected and transferred lawfully, including relying on appropriate safeguards where required.

10. How long we keep your data

We keep personal data only for as long as reasonably necessary for the purposes we collected it for, including legal, tax, accounting, and business record-keeping requirements.

For example:

• Enquiry data may be kept for a reasonable period for follow-up and business records

• Client data may be kept for longer where needed for contractual, legal, or accounting reasons

When data is no longer needed, we will securely delete or anonymise it where appropriate.

11. Your rights

Under UK data protection law, you may have the right to:

• Access the personal data we hold about you

• Correct inaccurate or incomplete data

• Ask us to delete your data in certain circumstances

• Restrict or object to certain types of processing

• Withdraw consent where we rely on consent

• Request transfer of your data in certain cases

• Complain to the Information Commissioner’s Office (ICO)

To exercise any of these rights, contact us at [Insert email address].

If you are unhappy with how we handle your data, you can also contact the ICO through their official website.

12. Data security

We take reasonable technical and organisational measures to protect your personal data from loss, misuse, unauthorised access, disclosure, or alteration.

However, no online system can ever be completely secure, so we encourage you to take care when submitting information online.

13. Links to other websites

Our website may contain links to other websites. If you click on a third-party link, you will be taken to a site we do not control.

We are not responsible for the privacy practices or content of external websites, so we encourage you to read their privacy policies separately.

14. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our business, legal obligations, or website functionality.

Any updates will be posted on this page with a revised “Last updated” date.

15. Contact us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

VidConOtor
Email: matthew@Vvidconotor.com